As a member of PHCC each family has committed to be an active participant in the operations of the preschool.  Each family will be responsible for the execution of one job for the school year.  Below is a list and summary of each available job.  Each job is an essential part of the successful operations of the school.  

Executive Board Positions: The operations of PHCC are managed by a voluntary group of members who come together throughout the school year to discuss and make decisions in the best interest of all members.  The following board positions are available each year.  Please consider joining the Executive Board.

President-Executive Board Member
Preside at all Parent and Executive Board Meetings; appoint all special committees; prepare teacher contracts; prepare monthly newsletter; refer to and complete monthly to do lists as outlined in the Presidential Binder; must be available to work at all times in cooperation with Teacher(s) and Executive Board Members to organize and coordinate all preschool affairs. Position starts in the summer. May be required to make payments for school and will be reimbursed (with submitted receipts).
Treasurer-Executive Board Member
Collect, disburse, and record all monies; submit a financial report at all Executive Board Meetings, Parent Meetings and at year-end; file official tax documents with the Federal, Local, and State Governments;  Manage payroll. Attend Executive Board Meetings. Position starts in the summer. May be required to make payments for school and will be reimbursed (with submitted receipts).
Vice President (1 per class)-Executive Board Member
There is one Vice President for each class.  Create and maintain class facebook group; help arrange programs for Parent Meetings; assist in class logistics; act as the liaison between the board, parents, and teacher; encourage class participation; send out weekly (Sundays) class email to inform about the happenings for the upcoming week. Each VP is assigned one or more of the following duties: Fundraising Committee Member, Special Events Committee Member or Enrollment Committee Member. VPs are also responsible for performing the duties of the President in her/his absence. Attend board meetings.  Position starts in the summer. May be required to make payments for school and will be reimbursed (with submitted receipts). 
Multi-Media Coordinator-Executive Board Member
Provides publicity to prospective members and convenience to current members by maintaining and updating the PHCC website: phcccoop.org; keeps site running effectively; posts dates of events and any other information as requested by the board; keeps main facebook page up to date.  Assist with fundraisers and school events. Attend Executive Board Meetings. Position starts in the summer.May be required to make  payments for school and will be reimbursed (with submitted receipts). 
Fundraising Coordinator-Executive Board Member 
Organize fundraisers; contact businesses to request contributions; solicit volunteers to work on fundraising committees; ensure the completion of fundraisers and keep all annual fundraising documentation and records, collect monies and work with treasurer to keep accurate account of monies.  Attend Executive Board Meetings. Position starts in the summer. May be required to make payments for school and will be reimbursed (with submitted receipts).
Secretary-Executive Board Member
Record all minutes for Executive Board and Parent Meetings; keep a record of all attendance at meetings; post minutes on school notice board (Google drive). Assist with school fundraisers and events. Attend Executive Board Meetings. Position starts in the summer. May be required to make payments for school and will be reimbursed (with submitted receipts).
Membership Coordinator (3’s & 4’s positions)-Executive Board Member
There are two membership positions, a 3’s coordinator and a 4’s coordinator. Handle all aspects of registration; record and organize all student records; discuss the responsibilities of a preschool parent with prospective members; coordinate open house with committee members, execute registration days, and coordinate advertising for any school openings; prepare class rosters for the new school year. Attend Executive Board Meetings. Position starts in the summer. May be required to make payments for school and will be reimbursed (with submitted receipts).

Non-Board Member Positions:  The following jobs are essential to the everyday operations of the preschool.  Most positions will be executed under the direct supervision of the teacher and will be performed as needed throughout the school year.  

Scholastic Books 
Hand out Scholastic order forms; collect and process orders; sort and deliver books upon arrival.
Bulletin Board & Decorator 
Work in cooperation with the teacher every month to every other month to update and tidy up the Bulletin Boards.  Decorate for holidays at the guidance of the teacher.
Librarian (4’s Classes Only)
Work closely with the teacher in performing all duties pertaining to the library; check out books for children on Mondays; maintain inventory; mend books that need repair.
Dress-Up & Smock Maintenance 
Examine dress-ups monthly to determine if anything needs mending, and make the necessary repairs; take home dress-ups (monthly) and smocks (bi-weekly) to wash .  May be required to purchase repair supplies and will be reimbursed (with submitted receipts)
Playground Maintenance 
Make frequent checks of the playground equipment; make arrangements to repair broken or damaged equipment; advise the Board of Directors of any equipment that may need to be replaced; ensure there is enough mulch and that it is evenly dispersed throughout the playground; sweep the mulch from the sidewalk and parking lot back into the playground as needed. 
Playroom & Classroom Maintenance & Deep Cleaning
Make frequent checks of toys to remove and repair broken or damaged parts;  individually clean all items on a rotating basis to ensure all items are cleaned and sanitized regularly.  This job will be shared among multiple members.  
Arts & Crafts 
Work in cooperation with the teacher in taking home and preparing any materials needed for the classroom; may be asked to cut, assemble, and/or prepare various materials.
Music Coordinator
Work in cooperation with the teacher in planning, preparing, and conducting Music Lessons; work as the Classroom Volunteer on Music Day.  You will be reimbursed for any supplies (pre-approved by the teacher) by completing a reimbursement form and attaching receipts.
Cooking Coordinator
Work in cooperation with the teacher in planning, preparing, and conducting Cooking Lessons; work as the Classroom Volunteer on Cooking Day.  You will be reimbursed for any supplies (pre-approved by the teacher) by completing a reimbursement form and attaching receipts.
Field Trip Coordinator (1 per class)
Work in cooperation with the teacher in arranging Field Trips, as well as any transportation needed ; prepare, distribute, and collect permission slips and money.
Celebration Coordinator
Work closely with the teacher in planning and conducting activities for special party days: Halloween, Thanksgiving, Christmas, Valentine’s, Easter, Donuts with Dad, Mother’s Day, and End of Year/Graduation; assemble games, supplies, stories, etc. to coincide with above; be one of the classroom volunteers on the day of the party; get approval from teacher before making purchases. You will be reimbursed for any supplies (approved by the teacher) by completing a reimbursement form and attaching receipts.
Yearbook Historian
Take and collect pictures throughout the school year in order to create a student yearbook. Yearbooks are created using professional websites such as Snapfish or Shutterfly.  Maintain a class list to note which students have/have not signed the photo release form; set up a digital drop box or another way for parents, grandparents, etc. to share their pictures that they take during volunteer days or other events/activities with the children.  The Yearbook Historians will create a yearbook for each child in the class, as well as the teacher; Yearbooks should be ready to be distributed in May (unless discussed with parents and the teacher to be given out later).  Yearbook Historians will be reimbursed (discuss amount annually) per student/teacher by filling out a reimbursement form with attached receipts included, any money spent over the predetermined  budget is the responsibility of the Yearbook Historian (not parents).  
Slideshow Historian (4’s Classes Only)
Take and collect pictures throughout the school year in order to create an end of the year slideshow for the graduation ceremony. Historians should maintain a class list to note which students have/have not signed the photo release form; set up a digital drop box or another way for parents, grandparents, etc. to share their pictures that they take during volunteer days or other events/activities with the children; the 4’s Yearbook Historians should work collaboratively to share pictures for both Yearbook and Slideshow.  The Slideshow Historian will create a (PowerPoint) Slideshow to be shown during the 4’s Graduation Ceremonies.