Presides at all Parent and Executive Board Meetings; organizes parent handbooks; appoints all special committees; prepares teacher contracts; prepares monthly newsletter; refers to and completes monthly to do lists as outlined in the Presidential Binder; must be available to work at all times to work in cooperation with teachers in organizing and coordinating all preschool affairs. Job starts in the summer. Makes payments for school and will be reimbursed (with receipts).
Collects, disburses, and records all monies; submits a financial record at all Board and Parent Meetings and at year-end; files official with the Federal, Local, and State Governments; takes care of teacher(s) payroll. Attends Executive Board Meetings. Job starts in the summer. Makes payments for school and will be reimbursed (with receipts).
Multi-Media Coordinator-Board Member
Provides publicity to prospective members and convenience to current members by maintaining and updating the PHCC website: phcccoop.org; purchases the domain yearly and keeps site running; posts dates of events and any other information as requested; mass emails on behalf of the school; keeps Facebook page up to date. Assists with fundraisers and school events. Attends Executive Board Meetings. Job starts in the summer. Makes payments for school and will be reimbursed (with receipts).
Fundraising Coordinator-Board Member
Organizes fundraisers; contacts businesses to request contributions; solicits volunteers to work on fundraising committees; ensures the completion of fundraisers and keeps all documents regarding how the fundraiser went, and notes for future use; collects monies and works with treasurer to keep accurate account of monies. Attends bi-monthly Executive Board Meetings. Job starts in the summer. Makes payments for school and will be reimbursed (with receipts).
Records all minutes for Executive Board and Parent Meetings; keeps a record of all attendance at meetings; conducts necessary correspondence for school (thank you letters, business letters, etc.); posts minutes on school notice board (Google drive). Assists with school fundraisers and events. Attends Executive Board Meetings. Job starts in the summer. Makes payments for school and will be reimbursed (with receipts).
Membership Coordinator (3’s &4’s positions)-Board Member
There are two Membership positions, a 3’s person and a 4’s person. Handles all aspects of registration; records and organizes all medical records, health forms and emergency cards; discusses the responsibilities of a cooperative parent with parents and prospective members; handles open house, registration days, and advertising for any school openings; prepares class rosters for new school year; organizes student files. Attends Executive Board Meetings. Job starts in the summer. Makes payments for school and will be reimbursed (with receipts).
Vice President (1 per class)-Board Member
There is one Vice President for every class. Create and maintain Class Facebook Group; help arrange programs for Parent Meetings; assists in class logistics; are the liaisons between the Board, Parents, and the Teacher; encourage class participation; sends out weekly (Sundays) class email to inform about the happenings for the upcoming week. Each VP is assigned one or more of the following duties contacts businesses to request contributions for Basket BINGO, End of the Year Picnic or other Fundraisers picked out by the Board. VPs are also responsible for preforming the duties of the President in her/his absence. Attends Executive Board Meetings. Job starts in the summer. Makes payments for school and will be reimbursed (with receipts).
BINGO Liaison (1 per class)
Your responsibilities include: assisting in contacting businesses to request contributions; solicits volunteers to work on fundraising committees; prepares materials and collects donations/supplies needed for your class basket and the BINGO event; assist Fundraising Chairpersons with BINGO preparations; attend BINGO planning meetings; makes payments for school, and will be reimbursed.
Scheduling (1 per class)
Work in cooperation with the teacher in scheduling the Classroom Helpers for each school day on a monthly basis; maintain a master list of days works by individual parents, grandparents, etc.; have the schedule prepared by the 15th of the month prior; must include all birthdays, as well as build in summer birthdays; work in conjunction with the teacher and President to keep your class bulletin board current with the Classroom Helper Schedule and other class events.
Parent Programmer (2 per class)
Work closely with the teacher in planning and conducting activities for special party days: Halloween, Thanksgiving, Christmas, Valentine’s, Easter, Donuts with Dad, Mother’s Day, and End of Year/Graduation; assemble games, supplies, stories, etc. to coincide with above; be one of the classroom helpers on the day of the party; get approval from teacher before making purchases. You will be reimbursed for any supplies (approved by the teacher) by completing a reimbursement form and attaching receipts.
Field Trip (1 per class)
Work in cooperation with the teacher in arranging Field Trips, as well as any transportation needed (assign carpools when needed); prepare, distribute, and collects permission slips and money.
Librarian (only 4’s – 1 per class)
Work closely with the teacher in performing all duties pertaining to the library; checks out books for children on Mondays; maintains inventory; mends books that need repair.
Historian (1 per class in 3’s) (2 per class 4’s)
Each class has 1-2 Historians to take and collect pictures throughout the school year so that a Yearbook can be created for that school year, as well as a Graduation Slideshow for the 4’s classes. The 3’s classes will only have 1 Historian per class, and The 4’s classes will have 1 Yearbook Historian and 1 Graduation Slideshow Historian per class. The Historians should know which children have/have not signed the photo release form; set up a digital drop box or another way for parents, grandparents, etc. to share their pictures that they take during working days or other events/activities with the children; the 4’s class Historians should work together to share pictures for both Yearbook and Slideshow. The Yearbook Historians will create a Yearbook for each child in the class, as well as the teacher; Yearbooks should be ready to be distributed in May (unless discussed with parents and the teacher to be given out later). Yearbook Historians will be compensated up to $12.50 per student/teacher by filling out a reimbursement form with attached receipts included, any money spent over this budget is the responsibility of the Historian (not parents). The Graduation Slideshow Historian will create a (PowerPoint) Slideshow to be shown during the 4’s Graduation Ceremonies.
Cooking (1 per class)
Work in cooperation with the teacher in planning, preparing, and conducting monthly Cooking Lessons; work as the Classroom Helper on Cooking Day. You will be reimbursed for any supplies (pre-approved by the teacher) by completing a reimbursement form and attaching receipts.
Science (1 per class)
Work in cooperation with the teacher in presenting a monthly Science Lesson on your regular working day as the Classroom Helper; planning a Science display table on a bi-monthly basis (with teacher’s suggestions).
Music (1 per 3’s & 1 per 4’s)
Work in cooperation with the teacher in planning, preparing, and conducting monthly Music Lessons; work as the Classroom Helper on Music Day. You will be reimbursed for any supplies (pre-approved by the teacher) by completing a reimbursement form and attaching receipts.
Arts & Crafts (1 per class)
Work in cooperation with the teacher in taking home and preparing any materials needed in the classroom; may be asked to cut, assemble, and/or prepare various materials.
Playground & Playroom Maintenance (1 per 3’s & 1 per 4’s)
Make frequent checks of the playground equipment; make arrangements to repair broken equipment; advise the Board of any equipment that may need to be replaced; make sure there is enough mulch and that it is evenly dispersed throughout the playground; once a week sweep the mulch from the sidewalk and parking lot back into the playground; once a month wipe down the playroom (windows as needed), wash toys on a rotational basis, and thoroughly vacuum/mop the floor.
Hand out Scholastic order forms; collect and process orders; sort and deliver books when they arrive.
Housekeeping & Dress-Ups (1 per 3’s & 1 per 4’s)
Check weekly on paper towel, soap, and tissue supply, restock supply when low, and makes additional purchases when needed; purchases and maintains sink supplies: Clorox wipes, mop heads, floor cleaner, etc.; maintain supply of newspapers for art projects; wash art smocks monthly and return the following day; examine dress-ups monthly to see if anything needs mending, and make the necessary repairs; wash clothes bi-monthly (or as needed). You will be reimbursed for any supplies by completing a reimbursement form and attaching receipts.
Bulletin Board (Hallway)
Work in cooperation with the teacher every month to every other month to update and tidy up the Bulletin Boards.
Classroom Decorator (1 for 3’s and 1 for 4’s)
Works in cooperation with the teacher to change classroom decor seasonally (and/or for specified holidays).
Recycling (1 for 3’s and 1 for 4’s)
Monitory and take home all recycling weekly.